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Content about supervisor

August 2, 2012

ROANOKE, Va. — Key to developing employees is getting to know them

ROANOKE, Va. — I recently had the opportunity to play host to the younger brother of several of my Scouts when I was back in Milwaukee. Kevin is spending six months hiking the Appalachian Trail. He was only a Cub Scout when I moved but he remembered me, and all the fun stories his older brothers had told him about our various adventures.

He particularly remembered being on a campout, possibly a father-and-son campout, when I had asked his two older brothers to accomplish some task. To his amazement, the boys got right up and immediately did what they were asked. He said this never happened at home, and it caused him to realize that my relationship with his brothers was something special. It was unfortunate that by the time he was old enough to be one of my Scouts, his family had moved to Ohio and I had moved to Alabama.

In reminiscing with Kevin, I came to realize how important it is that we not only develop young men in the Boy Scouts of America program, but we also look for opportunities to develop people in our laundries. I have been blessed to work with a number of employees from a variety of cultures and backgrounds. I have often found that people are anxious to do a good job and to improve but simply lack the vision and the direction to do so.

Taking the time to develop good employees is much easier and more rewarding than trying to go out and find them on the open market. But this development process requires vision, patience and a willingness to get to know your employees.

As a Scoutmaster, I looked for opportunities to work with the youth and learn their dreams and ambitions. The program was designed around advancement but only 3% of all Scouts who start ever attain the Eagle rank. When I was a boy, I belonged to a troop with well over 100 boys. We were an active troop and took a lot of fun camping trips and hikes. Advancement was not an essential part of our program, and I do not remember any of my fellow Scouts ever wanting to make it to Eagle Scout.

We all have employees who come to work every day and do a good job. They are thankful to have a job but never think of advancement. These workers are like my fellow Scouts when I was a youth: we had limited vision and focused only on the immediate future. Our industry needs a constant supply of good-quality lead workers, supervisors and managers, and it is our responsibility to help develop employees to fill these positions.

When Commonwealth Linen Services hired me, I inherited a staff from the previous manager. My expectations were different than those of my predecessor, so I needed to find ways to communicate this difference. I started out by working as a line employee in a number of locations at the laundry. I spent a week sorting soiled linen, talking to the employees and observing the challenges associated with that department. While I worked in that area, I was able to get to know Richard and Jim.

Richard was working on the soil-sort belt and Jim was a supervisor in that area of the laundry. Richard had previous experience at a hotel laundry and was anxious to make the laundry a career. Jim had been a supervisor but apparently in name only and was used mainly as a lead worker. He felt disrespected and only put forth minimum effort.

Over the past nine years, Richard has advanced from soil sorter to washer/dryer operator to lead worker. We continue to take advantage of his developing skills and coach him in further developing his talents.

Jim was more of a challenge. I needed him to improve his performance if he was to keep his job. I not only challenged him to do better, I took an active interest in him as a person. I took the time to tell Jim not only what I wanted done but why. The “why” often included examples of other laundries I had worked in and how the techniques used there led to a better end result.

As I began to get to know Jim, I became convinced that he had the ability and drive to meet my expectations. As Jim’s performance improved, I needed him to make some changes to his appearance. He had extremely long hair and an unkempt, bushy beard. I worked with Jim so he could begin to understand that his outward appearance affected the way the other laundry employees felt about him.

He was resistant to making changes in this area and thought that the world and his fellow laundry employees had no right to judge him by his outward appearance. I wanted Jim to understand the need for making this change and I made sure that he knew that I would not order him to cut his hair or trim his beard. In the end, Jim was able to save face by making a deal with me that if I wore a Grateful Dead t-shirt to work one day, he would get a haircut and trim his beard. We had a lot of fun with that challenge, and eventually the entire management staff got Grateful Dead t-shirts.

The key to developing employees is getting to know them. You must spend time talking to them. They must see that you value them as an individual before you can hope to help guide their development.

February 6, 2012

ROANOKE, Va. — I once wrote about having an opportunity to use reusable barrier isolation gowns in all the hospitals that comprise the Carilion Clinic. The ability to start such a program was rewarding after having failed to gain approval over the previous seven years.

Product Packaging and Distribution Design

The key to success is to develop a packaging system for the reusable gowns that will work in the same manner as the disposable gowns.

The disposable barrier gowns were packaged in a bundle of 10 and then heat-sealed in plastic wrap. Some units used over-the-door caddies that held the gowns and various sizes of gloves, caps and masks. Large users used small isolation carts similar to a toolbox where the same items were stored in drawers.

We discovered the packaging for the disposable gowns didn’t work well in an over-the-door caddy; once the wrap was torn open, the gowns tended to fall on the floor. So, we tried a 14x16 zip-lock bag. We needed to make some small adjustments to the fold to get 10 gowns into a bag. Once a bag was filled, we were able to squeeze out all the air and create a nice-looking package. The 10 reusable barrier isolation gowns actually took up less space than the 10 disposable gowns.

The mini-distribution department and offsite warehouse handled distribution of disposable isolation gowns. When units needed an isolation cart or caddy, they called mini-distribution, which delivered one to the proper location. Once on location, the nursing unit was responsible for replacing any supplies. Nursing ordered replacements from the offsite warehouse.

Items for each unit were delivered weekly, so this meant a number of cases of disposable isolation gowns had to be stocked on each unit. Limited storage on the nursing units made this a real problem during peak flu season.

We designed a system in which the reusable isolation gowns were stocked on the units in predetermined quantities and delivered by the linen room staff. The staff inventoried the gowns each day and restocked as needed, greatly reducing storage space needs.

Quality Control

If you are going to handle reusable barrier linen, you must do it to the highest standards. Your presentation and quality must be above reproach.

No matter how carefully I washed the barrier linen, some degradation was unavoidable. I could slow repellency loss by limiting the amount of alkali, using a solvent-based detergent, and eliminating all bleach and softener, but slowing it was not good enough.

We added a small amount of a barrier retreatment product to the final rinse. Sutter testing showed not only that the loss was eliminated, the barrier on some items actually improved. There are basically three product types on the market: wax-based, fluoropolymer-based, and a mixture. I prefer the fluoropolymer, because it adheres to the fibers only, has no effect on the fabric’s air permeability, and will not cause yellowing.

We wash reusable barrier isolation gowns in our conventional washer-extractors so we can strictly control the wash chemistry. We have reduced the weight per load by 65-70% of stated capacity due to the gown’s weight.

We inspect and fold the gowns in our surgical pack room. Each gown is inspected for holes or tears, and checked to make sure all ties are in place and are the appropriate length.

A gown is marked on the quality-control grid with a number or letter assigned to only one employee. It allows us to track a quality-control problem back to a specific employee.

We also built in random inspections by our supervisor. This allows us to check the finished work for problems and adjust our training program or take appropriate disciplinary action.

Wednesday: Initial user training and product rollout...
Click here for Part 1.

August 3, 2011

ROANOKE, Va. — I spent a lot of time at the Clean Show looking at improvements in productivity monitoring systems. I find the benefits of using one worth the time and hassle of collecting and entering the data.

I talked to numerous vendors that had developed systems to provide instantaneous productivity monitoring of each workstation and employee. The more frequent and accurate the feedback, the better the results.

The ideal system would allow for tracking of both group and individual production data.

I have always tracked three areas in my soil-sort department. The most obvious is the five employees who sort the linen off a belt from an elevated platform into various slings. This has always been a group effort, and their production is based on how well they work together as a team.

My second is the two “dumpers” who place linen onto the incline conveyor feeding the elevated sorting platform. Their performance has a major bearing on the soil-sort group’s efficiency.

Finally, I track the employee responsible for unloading the trucks, weighing the soiled linen and placing the carts in the cart dumper.

I want a system that can instantaneously track the performance of all three areas with a minimum of data entry. The ideal system, in my mind, would be one where the carts are weighed into the system by scanning the bar code. When the cart is placed into the cart dumper, it is scanned again and the next poundage is credited to all three tracking areas.

I want a system that visually gives the employees or the group a graphic measure of how they are doing vs. standard. The simple system of a red, yellow or green light does not provide the type of detailed information I want my employees to see.

The preferred system will also be capable of supporting large screens that can be placed in the break room and the supervisors’ work areas. The break-room screen would provide peer review of the workers’ or group efforts, while the other screens would provide feedback to these key groups as to where their efforts need to be focused.

An employee or group that is not meeting production standards could be lagging due to several conditions. It might be the result of poorly sorted or improperly washed linen; pillowcases that are not properly conditioned cannot go through the ironer as fast as those that have the right amount of moisture, for example. The supervisor can investigate and take the steps necessary to correct this problem.

Poor production may be the result of improper or incomplete training. It might be a problem with a piece of equipment; the supervisor can work with maintenance and get it corrected as soon as possible.

An employee may simply need a little added motivation. Knowing that the system is there, and that someone is actually paying attention to it, can provide the needed encouragement.

The ideal system would allow for tracking productivity of each employee, each piece of equipment, the number of pieces of each type of linen produced, and the production rate for each piece of linen. It would track downtime by piece of equipment and be able to provide laundry management with actual productivity by area.

Labor is our single largest cost, and real-time productivity monitoring promises the ability to improve the use of this resource. I would expect that my laundry could improve productivity by 10-20%. With that kind of labor savings, it would not take long to justify the purchase of such a system.

February 3, 2011

CHICAGO — Each year, American Laundry News selects a Panel of Experts, a group of individuals representing different segments of the textile services industry. These professionals and tradesmen respond to various management and production questions throughout the year. Let’s meet some of our contributors for 2011:

Commercial Laundry: Rick Rone, Laundry Plus, Sarasota, Fla.

April 21, 2010

I spend a great deal of time monitoring safety, quality and production with my staff. I read American Laundry News as often as I can, and would like to offer you a letter regarding our plant operation and how we view pounds per operator hour (PPOH).

We believe in safety first, quality second and production third. Our motto here is, “Complete the first two correctly and the third will always follow.” The question is, do the numbers really match at the end of the day?

March 23, 2009

CHICAGO — The American Society for Healthcare Environmental Services (ASHES) has introduced two online educational programs: a Certified Healthcare Environmental Services Professional (CHESP) study group and a supervisor course for developing the critical skills of department supervisors or new managers.

The CHESP study group is a six-week program that allows CHESP candidates or potential candidates to collaborate, interact, review material and help each other prepare for the exam.

December 24, 2008

CHICAGO — American Laundry News has selected its “Panel of Experts” for 2009. The esteemed group will represent the many segments of the textile services industry in answering questions for the monthly trade journal. The 2009 Panel includes:

HEALTHCARE LAUNDERING

May 12, 2008

LANDOVER, Md. — It’s common for most people today to work for more than 10 companies during their careers, according to recent U.S. Department of Labor statistics. Lucille Burns definitely skews those results.

She celebrated 50 years of employment with UniFirst Corp. on April 30. On her first day of work in 1958, a first-class postage stamp cost just three cents, and the United States was celebrating the successful launch of Explorer I, its first space satellite.

December 6, 2007

LINDEN, N.J. — The Occupational Safety & Health Administration (OSHA) is investigating how two workers died here Saturday while cleaning an industrial-sized tank at a commercial drycleaner.

The victims — Victor M. Diaz Jr., 42, of Hillside, N.J., and Carlos Diaz, 41, of Paterson, N.J. — were found in the empty 20,000-gallon steel tank at North East Linen Co., formerly known as Morey La Rue Laundry & Dry Cleaning. Autopsies determined that toxic fumes had asphyxiated them.

June 25, 2007

Most of us will never have to deal with a random Occupational Safety and Health Administration (OSHA) inspection. But if you do, it’s guaranteed to come at the worst possible time.

I recently took a Caribbean cruise vacation with my wife. My plant manager was off recovering from knee surgery, and a supervisor and several team leaders were left to supervise the healthcare laundry. It was then that OSHA decided to pay a surprise visit.

September 21, 2006

CHICAGO — One-third of laundry managers responding to a Wire survey say their laundry or one under their administration has suffered a fire during their tenure.

In elaborating on the incidents, most involved lint buildup or spontaneous combustion of textiles.